Important policies

INTRODUCTION

This policy outlines the responsible use of internet and email facilities provided by Planetshakers for all Planetshakers College Students.  It outlines the rules, responsibilities and procedures for appropriate internet and email use, in particular security, privacy, confidentiality and preventing inappropriate material being downloaded or sent that may offend or insult.

This policy is based on the following principles:

• The information technology resources of Planetshakers are provided to support the teaching, research and administrative activities of Planetshakers College students
• Authorised Planetshakers College students are granted access to valuable Church resources, sensitive data and to external networks on the basis that their use of IT resources shall be responsible, ethical and lawful at all times;
• Authorised users are required to observe Church policy, and Australian or other local laws which may apply;
• Data and information relating to persons and other confidential matters acquired for business purposes shall be protected;
• All Planetshakers information shall be protected from unauthorised and / or accidental disclosure; and Planetshakers IT resources must not under any circumstances be used to humiliate, intimidate, offend or vilify others on the basis of their race, gender, or any other attribute prescribed under anti-discrimination legislation.

Unauthorised or inappropriate use of internet or email facilities must be reported to the PS College Operations Manager and/or the Office of the Chief Operating Officer immediately. Planetshakers College Students who fail to comply with these rules will be subject to disciplinary action.

GUIDELINES

General Guidelines

• Under this policy, all Planetshakers College activities include research and educational tasks that may be found via the Internet. This applies to all Planetshakers College students;
• Select a secure password for your planetshakerscollege.com.au account. Ensure that you do not share your password and also log off after using a public computer (eg. volunteer laptops).
• Suspicious or malicious websites are to be reported to the IT Manager and / or Chief Operating Officer immediately

Internet & Network Facilities

• Planetshakers reserves the right to monitor, log and / or restrict College email and Internet access as a result of prior breaches of this policy.
• The equipment, services and technology used to access the internet are the property of Planetshakers and Planetshakers reserves the right to monitor Internet traffic and monitor and access data that is composed, sent or received through its online connections;
• Only managed or authorised devices and computers are permitted to connect to the Planetshakers IT network;
• Planetshakers College Students are expressly prohibited from accessing, displaying, generating or storing any material that is sexually explicit, offensive and discriminatory or contains profanities.

Email (Google Suite) Facilities

• The use of all email and related functions (Google Suite ie. Google Drive, Calendar, etc.) is for the use of Planetshakers College related purposes only.  Personal business is not to be carried out using Planetshakers systems. All documents created or results of network activity conducted during normal work hours and with the Planetshakers’ resources remain the property of Planetshakers;
• Planetshakers College reserves the right to monitor, log and / or restrict student email and Internet access as a result of prior breaches of this policy;
• Suspicious or malicious emails are to be reported to the PS College Operations Manager, the IT Manager and / or Chief Operating Officer immediately;

Systems Policy

• All information collected by Planetshakers College students and stored on Planetshakers devices and digital repositories (‘Planetshakers Systems’) are to be subject to the Planetshakers Privacy Policy (‘Privacy Policy);
• In accordance with the Privacy Policy, information is to be treated in a secure manner and all private and confidential information is not to be released under any circumstance unless required by law; and
• Access to the Planetshakers Systems is subject to approval by Planetshakers Staff and in accordance with Planetshakers Volunteer application and approval processes. Planetshakers College students will not be granted access to the Planetshakers Systems without the appropriate documentation and approval processes.

IT Equipment

• Software downloads and installation are strictly prohibited without the express permission of the IT Manager;
• All Planetshakers College students are responsible for all IT Equipment (ie. laptops, printing equipment, etc.) that has been borrowed / loaned. Any loss or damage incurred during the use of this equipment will be the responsibility of the person.

Unacceptable Behaviour

Unacceptable use of the Planetshakers Internet Policy includes, but is not limited to the following:

• Access to sites that contain obscene, hateful, pornographic, unlawful, violent or otherwise illegal material;
• Sending or posting discriminatory, harassing, or threatening messages or images on the Internet or via Planetshakers College email service or when referencing Planetshakers.;
• Using Planetshakers equipment to perpetrate any form of fraud, and / or software, film or music piracy;
• Stealing, using, or disclosing someone else’s password without authorization;
• Downloading, copying or pirating software and electronic files that are copyrighted or without authorization;
• Sharing confidential material, trade secrets, or proprietary information outside of the organization;
• Hacking into unauthorized websites;
• Sending or posting information that is defamatory to Planetshakers or Planetshakers College, its products/services, staff and/or guests and/or contractors;
• Introducing malicious software onto Planetshakers network and/or jeopardising the security of the organisation’s electronic communications systems;
• Sending or posting chain letters, solicitations, or advertisements not related to business purposes or activities; and
• Passing off personal views as representing those of the organisation

Responsibilities

THE OFFICE OF THE CHIEF OPERATING OFFICER must:

• Implement disciplinary procedures when there is abuse of the internet or email; and
• Monitor Internet and email usage.

MANAGERS AND PLANETSHAKERS STAFF must:

• Implement and review this policy;
• Understand the policy and their roles and responsibilities;

PLANETSHAKERS COLLEGE STUDENTS must:

• Comply with the rules of this policy;
• Participate in training that relates to this policy; and
• Inform your Manager and / or the Office of Chief Operating Officer of inappropriate emails that are received. All suspicious internet and email activity must also be reported;